🏭 Case Study: Manufacturing Industry
From Manual Records to Digital Asset Control
Client: Heavy Machinery Manufacturer, Sharjah
Industry: Manufacturing & Engineering
Service: Fixed Asset Management & Verification
Client Overview
A mid-sized manufacturing company in Sharjah specializing in heavy industrial machinery. The company owned a wide range of fixed assets — from production equipment and tools to vehicles and IT infrastructure — but managed them through outdated manual spreadsheets.
Their finance team struggled to maintain accuracy across multiple departments and faced frequent reconciliation issues during external audits.
Challenges Identified
- Over 4,000 assets recorded across multiple Excel files with inconsistent formats
- Duplicate entries and missing serial numbers caused discrepancies in financial reporting
- Depreciation schedules not aligned with the actual condition or usage of assets
- No linkage between physical verification and accounting records in ERP
- Limited visibility into asset maintenance and utilization
Our Approach
Calculate Capitals deployed a structured, end-to-end Fixed Asset Management solution tailored for manufacturing operations.
- Comprehensive Physical Verification
Conducted on-site verification across the plant, warehouses, and office spaces to identify, validate, and reconcile each asset. - Digital Tagging Implementation
All physical assets were assigned barcode-based tags, ensuring each item was traceable in real time. - Reconciliation with Financial Records
Reconciled the verified asset list with the accounting system to remove duplicates, write off disposed assets, and update new additions. - Depreciation & Categorization Alignment
Updated asset classes, cost centers, and depreciation methods as per IFRS and UAE accounting standards. - Asset Management System Integration
Migrated the finalized data into a cloud-based Fixed Asset Register with automated depreciation and reporting features.
Results & Impact
✅ 98% Asset Traceability Achieved – Each asset now has a unique identity and tag linked to the central system.
✅ Financial Accuracy Improved – Eliminated duplicate entries and discrepancies between physical and book records.
✅ Audit Efficiency Increased by 70% – External audits now completed with minimal queries.
✅ Operational Insight Gained – Management can now view utilization, maintenance, and replacement needs in real time.
✅ Strategic Decision Support – Data-driven visibility enabled better CAPEX planning and budget control.
Client Testimonial
“We finally have complete confidence in our asset data. Calculate Capitals transformed our fragmented spreadsheets into a digital, compliant system that saves time and ensures audit readiness.”
— Finance Director, Heavy Machinery Manufacturer (Sharjah)
Service Provided by:
Calculate Capitals – Fixed Asset Management Experts, UAE
Helping businesses maximize asset value, ensure compliance, and gain financial control through structured audit and verification systems.
